Job Description
Salary : $57,463.64 - $75,149.88 Annually
Location : Vista City Hall - 200 Civic Center Drive Vista 92084, CA
Job Type: Full-Time
Job Number: 25-60-O
Department: Human Resources
Opening Date: 06/03/2025
Closing Date: 6/25/2025 11:59 PM Pacific
Bargaining Unit: CONF
Position Human Resources Technician I (C20): $4,788.64 - $5,820.81 per month.
Human Resources Technician II (C23): $5,152.25 - $6,262.49 per month.
The City of Vista is seeking qualified individuals to be part of its Human Resources team, dedicated to providing the highest levels of service to its stakeholders.
We are looking for professional candidates who are creative, detail-oriented, organized and have a positive attitude with a helpful disposition. Excellent customer service, communication, and problem-solving skills are a must, including the ability to utilize sound judgment and confidentiality. The position requires a high-level of initiative with a commitment to exceptional customer service in order to gather, process and verify information, interact with employees and other customers, and adhere to control processes developed to ensure quality.
**The eligibility list established through this recruitment will be used to fill vacancies in both Personnel Management AND Risk & Safety focused roles.** THE POSITION: This is an at-will, confidential position that serves at the pleasure of the Human Resources Director. Positions in this classification perform a variety of administrative and technical activities to support the City's employee benefit and leave administration, payroll processing, recruitment and selection, workers' compensation, training and safety, and wellness functions.
CLASS CHARACTERISTICS: Given the work assignments and qualifications of the incumbents, positions are assigned to these classifications on a flexibly staffed basis, The Human Resources Technician I/II is the entry through journey-level technical and administrative support class in the City's Human Resources Management class series.
NOTE: T his position may be filled at either the Human Resources Technician I or II level depending upon qualifications, education and experience. Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Administers the City's employee benefits plans, including, but not limited to, medical, dental, vision, life, long-term disability, retirement, employee assistance, educational assistance and reimbursement, LOA, Workers' Compensation and COBRA
- Administers the City's bi-weekly payroll function
- Maintains employee salary history information
- Updates system with deduction and contribution changes
- Processes information regarding new hires, salary changes, promotions, and other changes related to employee records
- Performs assignments of routine to moderate complexity in support of recruitment and selection programs, including drafting job announcements, advertisements and other recruitment materials, screening applicant qualifications, answering applicant and candidate questions regarding City employment and generating notices and correspondence to applicants and candidates
- Creates lists of applicants and qualified applicants in existing applicant pools
- Makes test scheduling and other testing arrangements
- Proctors the administration of written and other tests; scores tests; arranges interviews; creates lists of eligible candidates; conducts background and reference checks; prepares employment verifications; drafts employment offer letters
- Assists City employees and the general public at the front counter
- Answers a variety of questions regarding employee forms, benefit applications, job listings, and job applications
- Provides new employees information on benefit plans and enrollment
- Counsels employees regarding employee benefit plan coverage, eligibility for disability benefits and claims procedures
- Assists employees in filing service and disability retirement applications, and assists employees with leave integration
- Assists departments with maintaining employee annual and probationary review programs; and verifies payroll change forms; maintains employee personnel files and confidential health and medical records
- Assists in preparing responses to salary surveys and in preparing and conducting City surveys; compiles and generates reports of survey data; with guidance, provides classification, compensation and benefits information to other organizations
- Performs research and special projects of limited scope
- Compiles results and drafts reports and recommendations; generates and compiles a variety of statistical reports
- With guidance, interprets policies, procedures and regulations to City management, staff and the public
- Processes terminating employee paperwork, ensuring that all employee notifications have been completed
- Maintains the platform for city-wide training assignments; Assigns mandatory and optional training modules to employees through the program; Monitors completion status and generates reports on training progress and compliance
- Assists with Department of Transportation (DOT) random drug testing program; works with supervisors to assure new employees are trained in testing and certification procedures; maintains records for testing
- Records and tracks workers' compensation claims, notices, and claim status; maintains workers' compensation files
- Provides back up for other office staff when needed; performs related duties as assigned
Minimum Qualifications Any combination of training, education and experience which demonstrates an ability to perform the duties of the position.
EDUCATION & EXPERIENCE: A typical combination would include graduation from high school, G.E.D, or equivalent, and three (3) years of increasingly responsible office administrative experience, preferably in Human Resources, including familiarity with benefits programs, payroll, Workers' Compensation, recruiting practices or an equivalent combination of training and experience. The completion of college level coursework in Business, Public Administration or Human Resources is preferred.
KNOWLEDGE OF: - Pertinent Federal, State, and local laws, codes and regulations pertaining to public agency personnel, retirement, leaves and employee benefit administration;
- Basic Human Resources office policies, practices and procedures, including any computer software programs and office equipment;
- Human Resources/Payroll database system maintenance and record keeping;
- Proper English usage, spelling, grammar, and punctuation.
ABILITY TO: - Respond to requests and inquires from employees and the general public;
- Maintain confidentiality of records and employee circumstances;
- Conduct group presentations, use office software, including spreadsheets, presentational software, and word processing programs;
- Reconcile and process benefit provider invoices;
- Research and report on special projects;
- Communicate effectively both orally and in writing; Read, understand, interpret and apply moderately difficult materials;
- Understand and carry out oral and written instructions;
- Establish and maintain effective relationships with those contacted in the course of work.
Other Information The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the employee is regularly required to communicate effectively verbally and in a written manner; observe and interpret data, and analyze and solve problems; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, citizens groups, employees and others encountered in the course of work. The employee must be able to work indoor office environments/outdoor in the field environments (depending on position). The employee may have to move up to 50 lbs. and transport up to 10 lbs. objects frequently (depending on position). Vision abilities required by this job include the ability to detect, determine, perceive, identify, estimate, and assess work related objects and/or work products based on position specific designated tasks. The employee may be required to work overtime to complete assignments. Must be able to work a flexible schedule. Use of personal vehicle during employment may also be required.
**The eligibility list established through this recruitment will be used to fill vacancies in both Personnel Management AND Risk & Safety focused roles.** APPLICATION PROCEDURE: A City application form and supplemental questionnaire MUST be submitted and received by the closing date. Please apply online at All other employment inquiries can be directed to the City of Vista, Human Resources Office, Telephone: (760) 726-1340.
SELECTION PROCESS : Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of written, performance, and oral exams to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in the announcement may be modified or revoked without notice.
The City of Vista is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are welcome to apply! *SCHEDULE OF EVENTS Recruitment Closes- Wednesday June 25th
Virtual Exam- Week of June 30th
Oral Board- Week of July 7th
Department Interview- Week of July 14th
*Please note, all dates and/or timeframes are subject to change.
VACATION 125 Hrs. - 1-5 years of continuous service
149 Hrs. - 6-9 years
165 Hrs. - 10-20 years
178 Hrs. - 21+ years
SICK LEAVE Full time employees receive 96 hours per year.
HOLIDAYS Full time employees working the 9/80 flex schedule receive 99 hours of holiday leave per fiscal year to cover scheduled holidays as well as one floating holiday.
INSURANCE Excellent benefits package including medical, dental, vision, and life insurance programs. A portion of the employee's and dependent's premiums are paid by the City.
WELLNESS PROGRAMMING The City offers comprehensive wellness programming to its employees including onsite wellness facilities and onsite wellness sessions.
TUITION REIMBURSEMENT The City's Tuition Reimbursement Plan may assist employees in paying the cost of approved books and tuition for classes which relate to their job.
RETIREMENT Depending on eligibility, based on CalPERS criteria, new employees will be provided the 3% @ 60 Plan or newly established 2% @ 62 Plan. Employees currently contribute the entire employee contribution amount of 8%.
The City does not participate in Social Security, but employees must be enrolled in the Medicare portion.
*Actual benefits will depend on date of hire and may differ from the information listed. Part-time employee benefits are prorated.
01
ATTENTION APPLICANTS: Copying and pasting duplicate answers and stating "See resume" and/or "see previous answer" are not acceptable to the questions below. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate and understand that the statements made in this supplemental questionnaire will be considered part of and subject to the terms of my employment application for this position. Please acknowledge your understanding by selecting "Yes".
02
Which best describes your level of education?
- High School
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
03
How many years of experience do you have in Human Resources?
- None, I have no work experience in benefit administration.
- 1 to 2 years of experience.
- 3 years of experience
- 3 to 5 years of experience.
04
Please indicate which type of public agency you have gained any expereince through (check all that apply):
- City
- County
- State
- Federal
- Public Education
- Tribal
- Special District
- N/A; I have never worked for a public agency
05
Please indicate the functional areas in which you have expereince:
- Benefits Administration
- Leave Administration
- Workers' Compensation
- Payroll
- Training
- Safety
- Recruitment
- Wellness
06
Describe your experience for all areas indicated above; include a brief summary of your specific role and responsibilities.
07
Describe your experience with HRIS/ERP/Applicant Tracking systems or other relational database system. Please list systems.
Required Question City of Vista, CA
Job Tags
Holiday work, Full time, Contract work, Part time, Work experience placement, Local area, Remote job, Outdoor, Flexible hours,