Job Description

Job Description

The Accounts Receivable Coordinator at Saxe, Doernberger & Vita plays a key role in managing the firm's collections processes. This position ensures timely follow-up on outstanding balances and supports attorneys and staff with financial-related inquiries. The ideal candidate will have experience in a legal or professional services environment and possess strong attention to detail, discretion, and client service skills.

Key Responsibilities:

• Monitor and track accounts receivable and follow up with clients regarding outstanding balances via phone and email.
• Maintain accurate records of collection activities and communications.
• Collaborate with attorneys and other staff to address billing issues and resolve disputes.
• Address client inquiries and concerns regarding billing and payments.
• Maintain and update client records, including billing addresses, contacts, and payment terms.
• Generate and analyze aging reports, flagging potential issues or delinquencies.
• Prepare regular reports on accounts receivable status and collection efforts.
• Track collections and turnover metrics to ensure compliance with firm expectations and flag management when concerns arise.
• Support month-end and year-end close processes, including reporting and audit preparation.
• Maintain confidentiality of client financial information and ensure compliance with firm policies and applicable regulations.
• Performs other duties as assigned.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in accounts receivable or billing, preferably in a law firm or professional services environment.
• Experience with legal billing system SurePoint is a plus, nice to have.
• Strong knowledge of billing procedures and collections best practices.
• Understanding of law firm trust accounting practices.
• Knowledge of ethics rules regarding client billing and collections in the legal industry.
• Excellent attention to detail, organization, and time management.
• Professional communication and interpersonal skills.
• Proficient in Microsoft Office Suite, particularly Excel.
• Strong understanding of accounting principles and practices.

Working Conditions:

• Office setting or hybrid schedule as permitted by firm policy.
• Standard business hours, with occasional need for overtime during collections cycles or audits.
• Prolonged periods of sitting at a desk and working on a computer.

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